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Processing of (personal) data by the entity in charge of the online application process

tech11 GmbH

Dear Applicant,

Thank you for your interest in our company. In accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of the personal data you provide to us as part of the application process, as well as any data we may collect, and about your related rights. To ensure that you are fully informed about the processing of your personal data during the application process, please take note of the following information.


1. Controller within the meaning of data protection law

tech11 GmbH
Beethovenstraße 1a
97080 Würzburg, Germany
+49 931 49738966
mail@tech11.com


2. Contact details of our Data Protection Officer

Markus Rheindt
Data Protection Officer
Beethovenstraße 1a
97080 Würzburg, Germany
markus.rheindt@tech11.com


3. Purposes and legal bases of processing

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), to the extent this is necessary for the decision to establish an employment relationship with us. The legal basis is Art. 88 GDPR in conjunction with Sec. 26 BDSG for purposes of the employment relationship, where this is necessary for the decision to establish an employment relationship.

Furthermore, we may process your personal data where this is necessary to fulfil a legal obligation (Art. 6(1)(c) GDPR) or to defend or assert legal claims. The legal basis in this case is Art. 6(1)(f) GDPR. Our legitimate interest is, for example, a duty to provide evidence in proceedings under the German General Act on Equal Treatment (AGG).

If you give us your explicit consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent pursuant to Art. 6(1)(a) GDPR, Sec. 26(2) BDSG. Consent given may be withdrawn at any time with effect for the future (see Section 9 of this privacy notice).

If an employment relationship is established between you and us, we may, pursuant to Art. 88 GDPR in conjunction with Sec. 26 BDSG, continue to process the personal data already received from you for purposes of the employment relationship, to the extent this is necessary for carrying out or terminating the employment relationship, or for exercising or fulfilling rights and obligations of employee representation arising from a law, a collective bargaining agreement, or a works or service agreement (collective agreement).


4. Categories of personal data

We only process data that relates to your application. This may include general personal data (name, address, contact details, etc.), information about your professional qualifications and education, information about further professional training, and any other data you provide to us in connection with your application.


5. Sources of the data

We process personal data that we receive from you by email in the course of making contact or submitting your application, or that you provide to us via job postings at tech11 GmbH.


6. Recipients of the data

We share your personal data within our company only with those departments and individuals who need this data to fulfil contractual and statutory obligations or to pursue our legitimate interests.

We may transfer your personal data to affiliated companies, to the extent permitted within the purposes and legal bases set out in Section 3 of this privacy notice.

Your personal data is processed on our behalf on the basis of data processing agreements pursuant to Art. 28 GDPR. In these cases, we ensure that the processing of personal data complies with the provisions of the GDPR. The categories of recipients in this case are providers of internet services as well as providers of applicant management systems and software.

In connection with the application process, we also use AI-based software to support internal processes, including the AI assistant Claude, provided by Anthropic (under an Enterprise agreement), as well as the talent screening agent within our applicant management system, Personio. These systems are used solely to support our employees in assessing applications; no automated decision regarding your application is made (see Section 11 in this regard). Your data is not further used by these providers to train AI models. Processing in each case takes place on the basis of a data processing agreement pursuant to Art. 28 GDPR.

Otherwise, your personal data is disclosed to recipients outside the company only where legal provisions permit or require this, where disclosure is necessary to fulfil legal obligations, or where we have your consent.


7. Transfer to a third country

In connection with the application process, it may be necessary for personal data of applicants to be viewed or processed by employees in Accra, Ghana. As Ghana is a third country within the meaning of the GDPR and there is currently no adequacy decision by the European Commission, we ensure that appropriate safeguards are in place.

In connection with the use of the AI assistant Claude (provider: Anthropic, USA), your personal data may also be processed in a third country, as Anthropic, being a US company, is not covered by an adequacy decision of the European Commission. Data is stored in the USA.

In these cases, the transfer takes place on the basis of the Standard Contractual Clauses of the European Commission, together with supplementary measures to protect the data. Further information on these safeguards is available on request.

Unless other legal grounds exist, we obtain applicants' explicit consent prior to any transfer to a third country.


8. Duration of data storage

We store your personal data for as long as necessary for the decision regarding your application. Your personal data and application documents will be deleted no later than six months after the application process has ended (e.g. notification of a rejection decision), unless a longer retention period is legally required or permitted. We furthermore store your personal data only to the extent legally required or, in a specific case, necessary to assert, exercise, or defend legal claims for the duration of the dispute.

Should you have consented to a longer storage period for your personal data, we will store it in accordance with your declaration of consent.

If the application process results in an employment, training, or internship relationship, your data will, where necessary and permissible, initially continue to be stored and subsequently transferred to the digital personnel file.

You may subsequently receive an invitation to join our talent pool following the application process. This allows us to consider you for suitable vacancies in future applicant selection processes. If we have your corresponding consent, we will store your application documents in our talent pool in accordance with your consent or any future consent you may give.


9. Your rights

Every data subject has the right to access under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to notification under Art. 19 GDPR, and the right to data portability under Art. 20 GDPR.

You furthermore have the right to lodge a complaint with a data protection supervisory authority under Art. 77 GDPR if you believe that the processing of your personal data is unlawful. This right to complain exists without prejudice to any other administrative or judicial remedy.

Where processing of data is based on your consent, you are entitled under Art. 7 GDPR to withdraw your consent to the use of your personal data at any time. Please note that withdrawal only takes effect for the future. Processing carried out prior to the withdrawal is not affected. Please also note that we may be required to retain certain data for a specific period in order to comply with statutory requirements (see Section 8 of this privacy notice).

Right to object:
Insofar as the processing of your personal data is carried out under Art. 6(1)(f) GDPR to safeguard legitimate interests, you have the right, pursuant to Art. 21 GDPR, to object at any time to the processing of this data for reasons arising from your particular situation. We will then no longer process this personal data, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

To exercise your rights, you may contact us using the contact details provided in Section 1.


10. Necessity of providing personal data

The provision of your personal data as part of application processes is voluntary. However, we can only make a decision regarding the establishment of an employment relationship, or establish an employment relationship with you, if you provide such personal data as is necessary for carrying out the application.


11. Automated decision-making

The decision on your application is not based solely on automated processing. Accordingly, no automated decision-making in individual cases within the meaning of Art. 22 GDPR takes place. The use of AI-supported tools such as Claude or the Personio talent screening agent does not change this: these systems merely provide an assessment as a decision-support aid for our employees. The final decision on your application is always made by a human.


Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.